Greentown Homes
HR/Office Administrator

Good opportunity for New grads too! 
You will be joining a fast growing architecture and renovation company that is guided by a vision to always be able to deliver services for top quality and long-lasting homes!
This is a very unique role as you will be helping create the foundational work for the company, you can shape your learning, and get involved in the full spectrum of a business to create lasting impact!

Required:

• The ideal candidate must have a Class 5 driver’s license

• Must be fluent in English and at least proficient in Mandarin

Summary: Support all functional areas of human resources including but not limited to: staff management, organizational development, and other administrative duties

Responsibilities:

• The candidate will be the first point of contact for many clients, external vendors and others phoning in, visiting the office, texting, and emailing (Greentown Homes’ brand relies on proper management and execution of the front desk, office systems and environment)

• Oversee and coordinate office administrative duties as well as provide support to management and other staff members

• Working with G suite to help organize information and maintain communication with clients, staff, and contractors

• Managing timelines of home projects and scheduling of staff members, and contractors to ensure procedures are followed, and timelines and deliverables are met

• Develop company structure, framework, best practices, and policies.

• Creation of templates and forms for efficiency

• Maintaining all online tools and databases with ability to assemble data and periodic preparation of special reports

• Serve as a link between management and employees by handling questions, interpreting policies, and helping resolve work-related problems

• Assist company in the management of sales and marketing tracking and responsibilities

• Management of social media tools (Instagram, Facebook, etc.), referrals, and networking

• Assist in other additional duties and responsibilities as requested

Preferred:

• A Diploma or Degree in Human Resources is preferred however a combination of education and experience will also be considered;

• 1-3 years of experience within a Human Resources assistant/coordinator role or a relatable position;

• Proficiency in using Google Drive, sheets, docs, calendar;

• Proven ability to handle multiple priorities and ability to prioritize tasks with a sense of urgency;

• Excellent verbal and written communication skills required;

• Proficient in Microsoft Office Suite, data entry and reporting;

• Self-motivated, energetic team player, able to work well under pressure;

• It is important to be effective at multitasking, have strong communication skills, personable with clients and become knowledgeable of all company systems